Event planning for Equality, Diversity and Inclusion

🟨 CEDu3a is open to all communities and aims to promote inclusion and participation for the diversity of the retired and semi-retired population of Haringey and surrounding areas. This includes people with disabilities, and people from different racial, religious and ethnic backgrounds, carers, gay, lesbian and transgender members of these communities

□ CEDu3a intends to be accessible, welcoming and accommodating/comfortable to all. How we communicate the content, date and timing, location and refreshments at the event planning stage can make a difference in the way different people perceive CEDu3a and whether they sign up

Location

□ Think about where you are planning to hold events
□ Consider rotating venues, not always Crouch End or Muswell Hill
□ Think disability
□ Describe the access and facilities available
□ Say what support is routinely available, e.g. loop systems
□ Encourage people to disclose any requirements so that you can discuss any support you can provide
□ Are there accessible toilets and parking places at the venue?
□ Ensure there are good public transport links
□ Will people feel safe attending?
□ Seek feedback and ideas from members to promote inclusion< □ Think about partnership events especially with organisations for under-represented groups

Publicity

□ Aim for publicity to have a deep reach into community organisations
□ Communicate in good time and follow up to allow for any special arrangementsto be made

Multifaith Haringey

□ Haringey is a multifaith borough with B’hai, Buddhist, Christian, Hindu, Jain, Jewish, Mormon, Muslim, Rastafarian, Sikh, Wicca, Zoroastraian followers and people of no faith. Consult a Diversity calendar to promote these differences

Catering

□ People may follow particular dietary requirements

□ Communicate what is available; encourage bring your own where appropriate

□ Demonstrate you have thought about different needs. Ensure that:

○ water is available
○ hot drinks include a non caffeine/fruit/herbal alternative; milk or milk alternativesuch as oat milk
○ any buffet provides for vegan/vegetarians
○ you say if you are serving alcohol or meeting in a pub so that people can choose whether to attend

Calendar

□ There are important events for each protected characteristic and carers. Consult a diversity calendar. Reflect and integrate these into events and group meetingswhere possible
□ Mark events for older people, men and women, people with specific disabilities including mental health, Black History month, Pride, different religions, transgender events, alternative winter festivals as appropriate

□ Be aware of major cultural and religious festivals including Christian festivals so you can celebrate and avoid meeting where appropriate

□ Routine Friday/Saturday meetings may be difficult for some Jews and Muslims and Seventh Day Adventists. Know your members!


Prepared by the Equality, Inclusion and Diversity team – 3 March 2023
Signed off by the Executive Committee – 16 May 2023

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