Executive Committee summaries, 2021-

Summarised actions arising from the Executive Committee meeting held on 10 November 2023

Executive Processes

A budget has been agreed for the coming year and an annual membership fee of £30 is confirmed for 2024, with concession rate of £5 remaining. This is the same rate as applied during 2023. Renewal notices will be sent out to members at the beginning of January, with full instructions on how to pay.

It was agreed that, in January, calls for nominations of up to 3 new trustees will be sent out to all members, ahead of approval of nominations at the AGM in April.

In the near future CEDu3a members will be able to sign up to volunteer in specific ways via the CEDu3a website.

Members and Interest Groups

Two new members’ meetings were held recently and more are planned for the next few weeks. A buddying scheme for new members is being worked up as a pilot and details will be publicised shortly.

The Alexander Technique Group is taking a break for a few months. Tennis Group 3 needs a new convener, the Economics and Finance Group is now operational, as is the New Testament in Ancient Greek Reading Group. The Real Food Group will commence in December.

Information on the various groups, available on the website, has been updated recently.

Events

An Open Day is planned for Thursday 30th May 2024 and is likely to be held at Hornsey Vale Community Centre.

The next event is a Supper Club, to be held on Saturday 2nd December at 7pm, at the United Reform Church in Muswell Hill. Full details are in the latest bulletin and on the website

A jazz concert is planned for February and talks at monthly meetings are scheduled for the next three months

Summarised actions arising from the Executive Committee meeting held on 8 September 2023

Executive Processes

The following revised policies were agreed at the meeting and will be placed on the website – Equality, Diversity and Inclusion; Complaints Policy and Process; Code of Conduct for Members and Safeguarding Policy. The policies will be reviewed again in 3 years time, unless circumstances dictate an earlier revision.

John Hemingway was approved unanimously as a 2nd Vice Chair (VC), alongside Graham Bennett. A revised role description was also agreed for the 2nd VC position.

Interest Groups

There are currently 105 interest groups on the website, the majority of which meet on Tuesdays or Wednesdays. Efforts will be made to encourage new groups to meet on Mondays or Thursdays.Recently established groups include Book Group3, Real Food and Critical Political and Social Philosophy. A convener is being sought for a potential new Current Affairs Group. Efforts are being made to relaunch an economics Group.

Events

Following the very successful summer parties, the Events Team are organising a Quiz Night on 6th October, recital in November and Supper Club in December. They aim to organise one event per month in future.

It is hoped that a member of the congregation at Moravian Church has been found who has agreed to be paid to put out chairs for the monthly meetings there, and put them away again.

On 20th September Jacqui Osley is leading a team of CEDu3a crafters, as part of the Haringey Feast activities involving local organisations, in a session called ‘Crafting the Storytellers Chair’ for those over the age of 65.

CEDu3a volunteers will help with a stall at the 2023 Peoples Day – hosted by Tottenham, Wood Green and Hornsey Pensioners Group and Haringey over 50s from noon-5pm on Oct 10th at Tottenham Green Leisure Centre Sports Hall.

Summarised actions arising from the Executive Committee meeting held on 7th July 2023

Executive Processes

An Open Day is planned for next Spring / early Summer and in the meantime a suitably sized venue will be sought, as the number of interest groups currently active (over 100 and increasing) has now outgrown Union Church. There are over 950 members currently registered

CEDU3a will be hosting a stall at the Crouch End Festival as part of increasing local residents’ awareness of CEDu3a and potential increasing membership

The Equality, Diversity and Inclusion (EDI) team is planning an awareness raising event for next Spring / early Summer, and will continue to gather information in the meantime

Safeguarding guidelines for members to follow are being drawn up at present

More new member meetings have been held recently but attendance was relatively low

Interest Groups

There are currently 103 interest groups on the website, 49 of which have vacancies and many others have an open waiting list

Recently established groups include Cycling for Fun and Fitness, Social Strollers, Art Appreciation 4 and Decoupage workshops

Possible new interest groups include Book Group 3, the History of Jazz, Architectural Heritage Walks and Lovers of Food. The latter will not be set up in competition with healthy eating etc. but a mixture of talks about food from around the world, in different cultures etc. The Groups Team is supporting each of these possible group developments

Events

Organisation of the two summer parties this year, to be held on the evenings of Tuesday 25th July and Saturday 29th July, is well underway by the Events Team. The Jazz Band and Ukelele Band will entertain at the parties and a free prosecco or soft drink will be given out upon arrival. There are some tickets still available to book and the bulletin will publish details

The Events Team are planning to organise a classical concert, a quiz, a supper club and dance or Christmas social through the autumn and Christmas period

A decision was made to allocate funding to a person who will put out chairs and pack them away at the Moravian Church when monthly meetings are held. The help of volunteers with this task has been most welcome in the past but potential health and safety issues are too serious and need to be addressed

Summarised actions arising from the Executive Committee meeting held on 5 May 2023

Executive Processes

Three new trustees were welcomed to the Executive Committee, following their election at the AGM in April. The new trustees are Kathy McHale, Barry Morris, Pat Spungin and Paul Wedgbury. Current trustees Graham Bennett, Jackie Langford, Charlie Sharp and Sally Whitaker have been elected to serve a further year after their original period of tenure expired

A 3-stage plan has been drawn up in order to establish a firm volunteering structure. Stage 1 has been completed and Stage 2 is in progress

Following questions raised at the AGM consideration will be given to the benefits or otherwise of a change of branch name, under the aegis of the Equality, Diversity and Inclusion Team

Membership total was recorded as 934 on the meeting date. New member meetings were held in March and more are planned for later in the year

Interest Groups

The Handbook for Conveners has been reviewed and the latest version has now been placed on the website

The Greek Language and Culture Group is now active and Cycling for Fun and Fitness will commence imminently

Social Strollers and Art Appreciation 4 are being set up

The Shakespeare Group, jointly run with Islington u3a, is no longer active

No conveners have come forward yet for Philosophy or Economics

Events

The Events Team, which organises events outside of core CEDu3a activities, is organising two summer parties this year, to be held on the evenings of Tuesday 25th July and Saturday 29th July. The parties are for members only and each member can only attend one of the parties. All members to be reminded to make new members feel welcome at events and meetings, following some adverse feedback recently from new members’ meetings


Summarised actions arising from the Executive Committee meeting held on 3 March 2023

Executive Processes

There are currently 975 members following the recent subscription renewal process. 52 members resigned without renewing, mostly due to moving away from the area or other commitments. 83 members have not responded to calls to renew and, unless subscribing in the meantime, their membership will be lapsed later in March

Following the trustee nomination process carried out during January, four nominations have been received for new trustees and four nominations for re-election of existing trustees

The papers for the AGM were approved at the meeting and will be sent out to all members in the week beginning 27th March

Interest Groups / Members

John Hemingway will take over as Groups Coordinator and Team Leader when Diana Pavey steps down from that role and as a trustee at the April AGM. A number of members have expressed interest in the vacant Groups Organiser role and a process for selection will being pursued shortly

Two new interest groups Acoustic Music and Singing and Film at the ArtHouse have been set up and Social Running is now fully active. Philosophy and Contemporary Greek Language are at early stages in development

Funding principles for interest groups were considered at length and will be finalised at the next meeting following some revision

A younger members focus group met recently and offered up some useful insights into how we should approach recruiting more younger members, which will be followed through by the Publicity and Recruitment Team

Events

From May 2023 monthly talks will be held at The Moravian Church, Priory Rd, London N8 7HR, which will offer increased capacity for greater numbers of members to attend. Reminders will be published widely before the change in location from The Union Church

The Social Events Team is planning a Quiz Night towards the end of April, details to be finalised, together with two summer parties and two dances per year


Summarised actions arising from the Executive Committee meeting held on 6 January 2023

Executive Processes

There are 983 subscribed members registered currently. Subscriptions requests for 2023 were sent out at the beginning of December and approximately 50% of members have so far paid their 2023 subscriptions. A reminder to be sent out to those who have not subscribed yet in the next week.

Trustee nomination forms and instructions to be sent out to all members in the week beginning 9th January. The closing date for nominations is 27th January. Three current trustees are standing down at the AGM, being held on 20th April. Barry Morris has been co-opted onto the Executive Committee and will be nominated for election as a trustee at the AGM.

The Equality, Diversity and Inclusion Team is growing, with a number of members volunteering to join. A second meeting being held imminently.

Interest Groups / Members

A revised role description for a replacement Groups Coordinator and Organiser to be advertised in the bulletin.

The Healthy Eating Group now has no waiting list as a venue change means there is greater capacity. The French Intermediate Group requires a new convener and one is being sought. The Philosophy Group may be re-established with a slightly different focus.

A modern Greek Language Group has been proposed, with convener identified and a Greek speaking facilitator to support the group is being sought. There is the possibility of a Russian Group being set up.

A conveners’ party is planned for 2 March 2023 at the Union Church.

Finances

Total expenditure at end December 2022 was £26,669 against a budget estimate of £27,226. Expenditure represents a deficit of £3,082 against income, less than predicted in the 2022 budget. The level of reserves held at year end were £22,451.

Where the budget for 2023 was concerned, the overall income was predicted to be £32,270 and total expenditure £35,407, leading to a predicted deficit of £3,137. This deficit can easily be addressed by savings held. The budget for 2023 was approved.

The issue of funding different venues for use by groups is to be considered at the February Officers’ meeting. The cost of table tennis hire at Hornsey Vale Community Centre is being renegotiated.


Summarised actions arising from the Executive Committee meeting held on 18th November 2022

Executive Processes

There are 971 subscribed members registered currently. Subscriptions requests for 2023 will be sent out at the beginning of December. The annual subscription amount for 2023 will be £30, with concession rates at £5.

One trustee has indicated that they will step down at the next AGM, and there are already 2 vacancies, so trustee nomination details will be sent out to all members in early January offering the opportunity to nominate members for 3 or possibly 4 trustee roles from April 2023.

Interest Groups / Members

There are over 90 interest groups at present and, of these 47 have member vacancies. A recent drive to revise interest groups information on the website where necessary was successfully carried out with the majority now being updated.

Possible new groups are a Japanese Interests Group, Russian and Songwriting. A reminder of standards for behaviour within groups will be sent out to all members in the New Year.

Conveners will be thanked for their invaluable input to CEDu3a interest groups at a party in their honour early in the New Year.

Finances

The draft budget for 2023 has been approved, with projected income anticipated to be £32,070 and expenditure £35,068 next year. The shortfall in income will be made up from reserves, which will remain well above the agreed minimum balance of £10,000.

The varying cost of venue hire and relative spend per interest group will be considered at the next meeting.

Events

A Barn Dance and Ceilidh has been planned for 2nd December with tickets needing to be booked in advance.

The Younger Members Forum will meet for the first time in January 2023.

Monthly talks have been booked until February and the next newsletter will also be issued that month.


Summarised actions arising from the Executive Committee meeting held on 16th September 2022

Executive Processes

There are 938 subscribed members registered currently.

The Chair is to contact all members seeking interest in joining the Equality, Diversity and Inclusion (EDI) Team and the Events Team.

Trustees whose period of tenure is due to expire at the next AGM have been set a deadline by which to inform the Chair if they wish to stand for re-election for a further year, as part of a broader succession planning process for the Executive Committee.

Interest Groups / Members

As there is considerable demand for new groups and pressure in places in existing groups, the model of sharing the responsibility of running a group will be promulgated in future. The alternative would be to limit the number of groups a member could be part of and that was not supported. There is the possibility of a number of different models of sharing responsibility for a group that could be applied. The Publicity and Recruitment Team to consider how to encourage members to take part in the running of a group.
All conveners will be updating website entries for their groups where appropriate and will do so at six-monthly intervals from now on.
A younger focus group has been set up to try and understand what would appeal to this cohort.

Finances

A finance monitoring report indicated that Zoom subscriptions have reduced in year and room hire costs increased as social distancing measures ended.

The first draft budget for 2023 was considered and it is likely that there will be a modest deficit in year, to be funded by current healthy reserves. Further analysis of likely costs for 2023 will be taken forward for scrutiny at the next meeting.

Events

Monthly meeting speakers have been booked up to and including January 2023; full details are on the website.


Summarised actions arising from the Executive Committee meeting held on 15th July 2022

Executive Processes

Revised terms of reference for both the Interest Groups Team and the Publicity and Recruitment Team (previously known as the Communications and Recruitment Team) were considered and approved. The terms of reference to be revised in no longer than 3 years’ time.

As interest groups have begun to meet face-to-face in greater numbers, now that social restrictions have been lifted, the anticipated pro-rata spend on meeting venues has increased beyond the budget originally set at the beginning of the year. Any additional funding required can be made available from current reserves.

Latest guidance indicates that it may no longer be appropriate to claim Gift Aid in future. Further advice is being sought.

Interest Groups / Members

There will be no bulletin in August, the next newsletter will be available in October.

To assist members, it was agreed that a more regular updating of information on the website regarding interest groups would be made in future, against a checklist of specific items of information.

A report on the recent successful Open Day was received, with a recommendation for next year that improved access to being able to join on the day should be in place. A total of 49 new members were signed up on the day alone.

Events

There will be no monthly meeting in August, a talk on The Beatles has been arranged for 8th September. Further talks for the autumn are planned. There is a planned date change for the November monthly talk – it will be held on 3rd November,

Arrangements for the two summer parties to be held at Crouch End Cricket Club, one on 18th July and another on 26th July, have been finalised. The parties to be held at 5-8pm and 6-9pm respectively (this was later changed to 6.30-9.30 for the 18th July party due to the anticipated heatwave).
 


Summarised actions arising from the Executive Committee meeting held on 20th May 2022

Executive Processes

A revised Code of Conduct for Executive Committee (EC) members was approved and is available to view on the CEDu3a website

A revised EC subcommittee (SC) structure was approved which will see the issues covered by the previous Learning and Development SC, and Equality, Diversity and Inclusion SC, dealt with in future by a series of time limited project teams with a specific remit. Some members of these project teams could be recruited from amongst the general membership.

John Hemingway is now the custodian of the portable router purchased recently for any convener to utilise.

Interest Groups / Members

A series of new members meetings have been held which appeared to be well received. Feedback from discussions was presented to the group and will be used to inform planning in future. The most specific issue was access to groups that are oversubscribed and the Groups Team will be considering ways to attract more conveners / co-conveners. The lack of any kind of dancing classes was also emphasised.

Approximately 60 conveners attended one of two conveners’ meetings recently, with most groups being represented. A revised conveners’ handbook has been issued and with detailed appendices covering all aspects of their roles. As above, access to oversubscribed subjects was a major issue under discussion. This includes new guidance on members estimating their own fitness for taking part in outdoor groups.

New and potential new groups arising are Daytime Lunch Concerts, Writing for Wellbeing and Picnics (an informal offshoot of the Healthy Lunches group).

Events

Details for the Open Day on 16th June at Union Church and associated publicity arrangements were agreed. Information regarding the day will be spread across a wider area this year as part of our push to increase diversity in membership.

Two summer parties are to be held at Crouch End Cricket Club, one on 18th July and another on 26th July. The parties will be held at 5-8pm and 6-9pm respectively. Each member can apply for one ticket only and for one of the parties, ticket price £5. Tickets will be available through Eventbrite shortly.

Summarised actions arising from the Executive Committee meeting held on 18th March 2022

Executive Processes

All of the proposed papers for the upcoming Annual General Meeting (AGM) were approved at the meeting to be distributed by email, and post to non-internet users, the following day.

The revised Health and Safety Policy, including revised incident reporting form, were approved and are now being implemented.

The financial monitoring report highlighted that there is a total bank balance available of £41,040. However, this sum is unusually high because membership fees are paid at the beginning of the year and increasing expenditure is incurred as the year progresses.

Funds held by Natwest Bank are being transferred to Metro Bank (the current account) or Shawbrook Bank (the reserve account).

Interest Groups / Members

The window for paying 2022 subscriptions has now closed. There are currently 747 members, including 47 that have joined since January.

Informal coffee mornings for new members are being organised and new members will be informed of the dates shortly. Members joining since September 2021 are being invited.

Only approximately 50% of members have provided emergency contact details so far, following a request to all members. Those still outstanding are being sent follow-up requests.

Conveners’ meetings have been set for 5th and 6th May and planning of the agenda is being undertaken.

Events

Monthly talks have been booked at Union Church for the next 3 months and details have been placed on the website. Efforts are being directed towards trying to provide greater seated capacity at the talks, now that social restrictions are completely lifted.

An Open Day is being arranged for 16th June at Union Church. Publicity leaflets will be delivered to a wider area this year and efforts made to attract a more diverse membership.


Summarised actions arising from the Executive Committee meeting held on 21st January 2022

Executive Processes

The Annual General Meeting has been scheduled for 14 April 2022 online and draft reports were agreed, to be finally approved at the March Executive Committee meeting. 8 nominations for trustee positions have been received, including 5 from existing trustees whose 3-year tenure will end at the AGM and who are seeking reappointment for a further year.

The budget for 2022 was agreed, at a total predicted expenditure of £24,940. In an effort to reduce unnecessary expenditure, licensed Zoom access is being piloted, whereby licences are held for multiple users rather than individual conveners being reimbursed monthly for access.

Total assets less liabilities at year end 2021 were £25,960, although not all invoices have been received yet. The accounts for 2021 will be formally examined before being submitted to the AGM.

The Health and Safety policy has been revised and the Advice for Group Conveners is also being revised and will be included in the newly emerging Conveners’ Handbook.

Interest Groups / Members

Although the majority of members have renewed their subscription for 2022, there are 155 non-renewals outstanding. These members are being reminded again by the membership team.

A new Alexander Technique interest group is due to commence in March, and will be delivered in 4-week blocks at Yoga Junction. A new Architecture and Built Environment group is under discussion. A convener is being sought for a further Art Appreciation group, in order to meet demand.

All new members are now being issued with a New Members’ Handbook and are also being offered the opportunity to complete a simple questionnaire.

CEDu3a is contacting the conveners of all outdoor groups and sports groups to establish if they have access to first aid kits during group activities. If not, CEDu3a will fund the provision of same.

Events

It is hoped that face-to-face talks can resume again in March at the Union Church, following the relaxation of social restrictions. In the meantime, a further online talk is scheduled for 17th February.

The next Open Day is now scheduled for 16th June 2022, at provisionally will be held at Union Church (to be confirmed). The next new members coffee morning is likely to be held after the Open Day planned for June.

If you have any questions about this summary please email secretary@cedu3a.org.uk.


Summarised actions arising from the Executive Committee meeting held on 10 December 2021

Executive Processes

The new Treasurer, Peter Stachniewski, has now taken over the role completely and all invoices should be sent to him for reimbursement in future.

As at end November CEDu3a assets totalled £27,980 and liabilities £714. A full year report on 2021 will be available in January, together with a final budget for 2022.

A new Groups Team structure has been put into place, enabling one named lead to focus on groups meeting in people’s homes and another on outdoor and sports groups.

It was agreed that conveners should be reminded of the need to meet government, venue and safety checklist requirements during this latest covid situation. Members will be reminded of their responsibility to manage their personal risk via the monthly bulletin.

Interest Groups / Members

A recent analysis has shown that there are approximately 90 different interest groups at present, of which 23 are still meeting via Zoom. The Groups Team will now be focussing on groups with waiting lists. A revised conveners handbook is also being drafted at present.

Agreement was made to the purchase of a portable wifi router for use by convenors and possibly to stream in-person talks online. The acquisition of a camcorder is also being pursued in order to be able to record talks for streaming.

Consideration is being given to increasing the information held from members, including emergency contact numbers, and how to acquire this.

Consideration is being given to consolidating Zoom licences centrally, rather than reimbursing individual conveners’ costs.

Events

An Open Day is now being planned for June 2022, later than originally envisaged, given the present covid situation and likely longer term social restrictions.

The AGM has been scheduled for 14th April 2022 online and draft reports are being produced for approval in January. Nominations will be sought for three Trustee positions, for ratification at the AGM.


Summarised actions arising from the Executive Committee meeting held on 29th October 2021

Executive Processes

The incoming treasurer, Peter Stachniewski, was welcomed to the Executive Committee (EC) and the outgoing Treasurer, Andrew Sich, was warmly thanked for all the time and work he has contributed to CEDu3a in the past. Andrew has agreed to take on the position of second Vice Chair.

A draft budget for 2022 was considered and agreed, with a £25 full annual membership fee for 2022 proposed, along with the current concession rate being maintained and late joiners paying £12.50p.

It was agreed that Membership should be a regular item on the EC agenda from now on. 8 new members had joined in October to date, taking the total membership to 792.

The Chair had been notified that one trustee wished to step down at the next AGM and another has already resigned. Consequently two new trustees will be sought in a nominations process to commence in January 2022, for ratification at the April 2022 AGM.

It was agreed that more help was needed with recruiting and organising volunteers and that a volunteer development person should be sought.

It was agreed that, against the background of the National u3a 40th anniversary ‘Plant a tree’ programme, CEDu3a should offer to fund a tree being planted in Alexandra Palace Park and the Chair there will be contacted regarding this offer.

The Groups Team has been restructured and Graham Bennett is stepping down as New Groups Coordinator. He was warmly thanked for his work in that role.

Interest Groups / Members

Conveners have been updating their pages on the website, with the majority having completed revisions to date. Opera and Foreign Films groups are currently inactive and We’re Talking Travel is taking a break. Two new groups, Healthy Eating and Yoga, have been set up and are already oversubscribed.

A draft New Members Handbook was considered and well received. Final changes will be made before it is printed and circulated.

Consideration was given to purchasing a mobile wifi hub for use a meeting venues where the existing wifi was not powerful enough. Efficacy to be tested before any purchase is made.

Members will be contacted at the beginning of December to remind them that their membership will expire at the end of the month and to set out how to renew their membership for 2022.

Events

A new members’ coffee morning was being organised for 16th November in the Moravian Church Hall and the 160 new members who had joined CEDu3a since November 2019 had been invited. So far approximately 23 had accepted the invitation. Detailed plans for managing the event were discussed. Note that since this meeting a decision has been taken to postpone the coffee morning until early 2022, as a precaution in light of the current covid situation.

An online talk has been organised for November and an in-person talk at Union Church for December. A volunteer to organise regular online and in-person talks is being sought.


Summarised actions arising from the Executive Committee (EC) meeting held on 24th September 2021

Executive Processes

The Treasurer reported that expenditure to date is still below that predicted in the budget for this year. It was agreed that an annual subscription of £25.00 (half-year £12.50) should be set for new and existing members in 2022. The annual concession rate will remain £5.00. £35.00 will continue to be the ‘normal’ fee, with this year and next being treated as exceptional.
 
As of the meeting date there were 778 registered members, of which 70 had joined during 2021. Members who have not signed up to allowing Gift Aid on their subscriptions will be encouraged to do so.
 

Current Trustees who will complete their 3-year period of tenure to decide whether to stand for re-election or not in 2022 by the end of October 2021, so that nomination papers can be approved at the last EC meeting of this year.
 
The role description for a second Vice Chair was agreed and expressions of interest invited from Trustees before 29th October.
 
Revised policies for both Data Protection and Privacy were agreed and will be placed on the website.

Interest Groups / Members

Most interest groups are now operating in some form; some of the groups that used to meet in members’ homes are in transitional mode and seeking potential venues. Some large groups are dividing into smaller groups to address this.
 
The Film group has ceased to meet and the two Art groups are in abeyance. Both German groups and the Fringe theatre group have ceased to operate and Play Reading 2 has recombined into Play Reading. It is hoped that Theatre Visits may continue in some form.
 
New groups are Art Appreciation 3 and Healthy Eating lunches (the latter to be provided in 4-week blocks)
 
.
The newly adopted risk assessment pro-forma is already in use by some groups, providing reassurance to conveners and members alike.

Events

A new members coffee morning is being organised for 16th November in the Moravian Church Hall. It is hoped to gain feedback on what new members would find the most helpful in terms of getting the most out of CEDu3a for them.


Summarised actions arising from the Executive Committee (EC) meeting held on 6 August 2021

Executive Processes

The Treasurer reported that expenditure to date is still below that predicted in the budget for this year, due to ongoing social restrictions. As social restrictions had been lifted recently, it’s predicted that expenditure will increase again to planned levels over the coming months.
 
As of the meeting date there were 752 registered members, of which 49 had joined during 2021.
 
The annual copyright licence has been renewed, via the Third Age Trust on our behalf.

Interest Groups / Members

Discussions have been taking place with group convenors regarding how individual groups may wish to meet in future. It is noted that those wishing to meet at an external venue in future may have to comply with a venue’s risk assessment requirements.
 
Revised financial guidance has been approved for sharing with group convenors, including revised set-up and annual running costs for groups.
 
A new Lawn Bowls 2 group is now meeting. A new Lawn Tennis 2 group and an Irish Interest Group will start to meet in September. Some groups were forming second groups in order to deal with waiting list issues.
 

Events

It was agreed to hold an Open Day in Spring 2022, rather than during Autumn 2021 as originally planned.
 
A new publicity leaflet has been designed, reflecting the energy and friendliness of CEDu3a. It will be used whenever required from now on.
 
Discussions are taking place around holding new member coffee mornings again, now that social restrictions have lifted.


Summarised actions arising from the Executive Committee (EC) meeting held on 6 August 2021

Executive Processes

The Treasurer reported that expenditure to date is still below that predicted in the budget for this year, due to ongoing social restrictions. As social restrictions had been lifted recently, it’s predicted that expenditure will increase again to planned levels over the coming months.
 
As of the meeting date there were 752 registered members, of which 49 had joined during 2021.
 
The annual copyright licence has been renewed, via the Third Age Trust on our behalf.

Interest Groups / Members

Discussions have been taking place with group convenors regarding how individual groups may wish to meet in future. It is noted that those wishing to meet at an external venue in future may have to comply with a venue’s risk assessment requirements.
 
Revised financial guidance has been approved for sharing with group convenors, including revised set-up and annual running costs for groups.
 
A new Lawn Bowls 2 group is now meeting. A new Lawn Tennis 2 group and an Irish Interest Group will start to meet in September. Some groups were forming second groups in order to deal with waiting list issues.
 

Events

It was agreed to hold an Open Day in Spring 2022, rather than during Autumn 2021 as originally planned.
 
A new publicity leaflet has been designed, reflecting the energy and friendliness of CEDu3a. It will be used whenever required from now on.
 
Discussions are taking place around holding new member coffee mornings again, now that social restrictions have lifted.


Summarised actions arising from the Executive Committee (EC) meeting held on 25th June 2021

Executive Processes

The Treasurer has reported that CEDu3a remains in a strong financial position. Income has totalled £9,388 in the year to date and expenditure during the same period £7,070. Current balances held total £22,344 and reserves of £10,114.

As in previous years it was agreed that any new members joining from 1st July will only pay one-half of the annual membership fee for this year.

It was agreed that the limit on the grants available to individual interest groups should be raised from £50 to £75. It was further agreed to fund publications costs for each of the three writing groups to a total of £225, any proceeds from the sale of which will go to charity.

New publicity materials are being drawn up and the possibility of an Open Day later in the year is being considered. A new member handbook is also being devised.

A Skills Analysis Report was received, following the recent skill audits amongst EC members. Areas where back-up arrangements need to be strengthened were highlighted (e.g. website management).

Interest Groups / Members

Conveners are giving consideration, along with interest group members, to how people will feel confident carrying on group activities once the government’s social restrictions are eased, notionally on 19th July. It’s likely that a mixture of face-to-face and online meetings will result into the longer term.

It was acknowledged that where groups meet in members’ homes, some larger groups may need to split into 2 separate entities to accommodate comfortable distancing, even when restrictions have lifted.

A new group, Talking Women, is being initiated and one entitled Irish Culture is being planned.

A Diversity Workshop has been held for EC members and the understanding gained from that will inform any revised arrangements for recruiting and welcoming new members, publicity materials, gaining feedback from all members and similar areas. Particular emphasis will be placed at an early stage on the ‘new member journey’.

Events

Two summer parties are planned, if social restrictions allow, on 26th July 5-8pm and 3rd August 6.30-9.30pm. The number of guests will be limited to 90 and members cannot attend both. The venue will be Crouch End Cricket Club and booking a place via Eventbrite will be necessary.

An online Quiz Night is being held on 6th July.

Loading