Some 20 Interest Group conveners (or their nominated representatives) are currently hosting meetings by video via the Zoom application, using the time restricted (40 minutes) free basic account.
The Zoom Pro account, already used by some Groups, allows much longer meetings and offers features not available with the basic account.
The CEDU3A Committee is fully supportive of the use of Zoom in enabling our member to stay connected during this period of social distancing.
It has therefore has agreed that it will pay for Groups wishing to use the Zoom Pro account (£11.99 + VAT) per month, backdated to 23 March 2020, the start of the lockdown.
How does it work?
The Zoom Pro account should be applied for and held by the Zoom host (who should be the Group Convener or a nominated representative).
The login details of the host (email address and password) should be available for use by other members of the Group if the host is not available. In this way the role of the host may be shared within the Group.
Where a host is a member or convener of a number of different Interest Groups, we would encourage that person to fulfil the role of host for more than one of those Groups, in order to minimise the number of Zoom Pro accounts.
Payment and reimbursement
Once the Zoom Pro account holder has been identified, the Convener should email the name to the Groups’ Coordinator (Diana Pavey).
When setting up a Zoom Pro Account, the Host should select monthly payment for £11.99 plus VAT, not annual payment).
The account holder will receive an email from Zoom each month attaching a receipt for the cost of the account. This should be forwarded, together with the name of the Group and the account holder’s bank details, to email@example.com for reimbursement.
Further details about the Zoom Pro account may be obtained from Group’s Coordinator, Diana Pavey, firstname.lastname@example.org.